PFA OFFICERS

Officer positions are elected in the spring for the upcoming year and run for a fiscal year, July-June. Interested candidates should gain an understanding of the commitment by being involved in at least one committee plus attend PFA monthly meetings prior to the spring vote.

President (up to 2 per term)
Officer responsibilities include, but are not limited to:

  • Start, end and lead all PFA officer meetings
  • Accountable to make sure that all projects undertaken by the PFA are successfully organized and performed. Gain approval from the school administration for projects if necessary.
  • Delegate work to other officers
  • Lead and partake in key PFA projects

Vice-President (up to 2 per term)
Officer responsibilities include, but are not limited to:

  • Create monthly PFA newsletter
  • Manage PFA website
  • Work with Casa Business Office on information distribution
  • Lead and partake in key PFA projects

Treasurer
Officer responsibilities include, but are not limited to:

  •  Maintain and update monthly Excel Spreadsheet for PFA current year budget.
  • Transfer PFA budget numbers to GoogleDocs Spreadsheet for PFA Officers to access.
  • Review and distribute monthly PFA budget numbers at PFA Meetings.
  • Accounts Receivable – make all cash and check deposits to PFA bank account. Includes all funds collected for Casa Gear, fundraising proceeds, commission checks, rewards program distributions, etc.
  • Accounts Payable – Write all checks for expenses incurred by the PFA.
  • Ensure proper records are kept and all supporting paperwork and receipts are turned in for all A/P and A/R transactions.
  • Maintain bank account for PFA. Print statements and reconcile each month. Contact bank and follow up with any discrepancies.
  • Follow up and try to recover NSF checks submitted for deposit.
  • Manage PFA’s bank credit card. Reconcile monthly statement.
  • Prepare tax documents for audit.
  • Work with Accountant to ensure filing is correct and supporting documentation is submitted.
  • Assist and help with PFA functions and PFA sponsored events.

Secretary
Responsibilities include, but are not limited to:

  • Take minutes at monthly PFA meeting.
  • Add and maintain minutes on Casa’s PFA Google Drive.
  • Sign Master: Create flyers and signs for specified PFA events, or find volunteers to help create flyers and signs.
  • Flyer production: Photocopy PFA event flyers and put them in each class file for Friday Folder distribution, or find volunteers to do this.